According to Radicati, there are 3.9 billion active email users, meaning more than half of the global population now uses email. Over the past decade email has become an integral part of the business workflow and the preferred communication method among businesses. However, information sent by email is generally not stored anywhere else, and simply remains in users’ mailboxes. Due to organisations dependency on email, it’s vital they have a solution in place that backs up their emails and enables users to retrieve potentially critical information that would otherwise be lost. Frequently organisations and users assume that their emails are automatically backed up by their email provider, whether that be Microsoft Outlook, Gmail or another. However, if/ when they fall victim to data loss, organisations are frequently unable to recover their emails. A solution that makes them easily recoverable is email backup.
What is Email Backup?
Email backup processes and stores emails in a safe, centralised location. Emails can be stored securely and retrieved, unchanged, at any time. Email backup helps prevent data loss by enabling users to restore email content that potentially has been deleted or lost. Backups keep your email messages available for longer, and make tracking down lost emails much quicker.
Why do you Need Email Backup?
Email often contains highly valuable business information and if a specific email is required, it could take days or potentially even weeks to find it. Over time, emails are scattered across mailboxes, deleted, employees leave, devices crash, or you could face a malicious attack. All of these can cause emails and their attachments to be lost, deleted or corrupt. As backed up emails are stored in a central location, it mitigates the risk of email loss and saves time, money and manpower that can be required when your IT team is forced to search for an important email.
Advantages of Email Backup
- Emails and their attachments can be restored in their entirety with email backup.
- It’s easy for critical company data to be lost if users delete emails, employees leave, etc. By utilising email backup, emails remain available and easily searchable.
- Your emails are safe from disasters such as your server or devices breaking down.
- You don’t have to spend hours going through what emails can be deleted when your mailbox is full.
- Backup and recovery times are quicker, massively reducing downtime if disaster does strike.
If you have any questions regarding email archiving or would like us to put a solution in place for you organisation, please contact us at firstname.lastname@example.org.